Privacy Policy

I.       Who We Are and What We Offer

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We are Resonance Asia (“we”, “us”, “our”) headquartered in Hong Kong, with offices in Tokyo and Singapore. Resonance Asia established in 2020, is a trusted retained search and leadership advisory firm with a profound focus on helping our clients transform and thrive across industries. Each search is tailored and bespoke. Our mission is to assist our clients in adapting to the evolving dynamics of leadership challenges, to help achieve desired business objectives, and to create a better customer and employee-centric culture through effective leadership advice.

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We offer the following services to our clients and other parties which include but are not limited to:

A.   Executive Search

B.   Consulting Services

C.   Leadership Advisory

D.   Succession Planning

 

For more information on our services, you may reach out to us via info@resonanceasia.com.

 

II.       What this Privacy Policy Is

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Resonance Asia is committed to protecting the privacy of our clients, candidates, and other users of our Services (“you”, “yours”) according to the applicable laws. This Privacy Policy outlines the information we collect and how we use it.

 

Resonance Asia is committed to the careful handling of your personal data and information, whether obtained through our website, email, social networking sites, in person, or other means.

 

For the purpose of this Policy, Resonance Asia is identified as the controller of personal data, including its subsidiaries, as detailed on https://www.resonanceasia.com/offices, with relevant contact information available in the ''How to Contact Us'' section of this Policy.

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III.     Definitions

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In the context of the services provided by Resonance Asia:

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A. Definition of Candidate - "Candidate" refers to any individual, prospective candidate, interested party, or Client employee or board member who is considered, evaluated, assessed, coached, or developed by Resonance Asia in connection with the provision of its services.

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B. Definition of Client - "Client" denotes any organization or individual contracting the services offered by Resonance Asia.

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C. Definition of Personal Information - "Personal Information" encompasses any data that either (a) personally identifies a natural person; or (b) pertains to an identifiable natural person, i.e., someone who can be identified directly or indirectly, by reference to an identifier such as a name, an identification number, location data, an online identifier, or one or more factors specific to their physical, physiological, genetic, mental, economic, cultural, or social identity. This definition also includes (c) individually identifiable information about an individual consumer collected online through Resonance Asia's website and maintained in an accessible form, or (d) that is otherwise obligated to be protected under applicable data privacy laws, including national, international, and supranational data protection and privacy laws, directives, regulations, and comparable legal acts. Examples of Personal Information encompass contact details (e.g., name, email address, birthday, or phone number) and information related to professional education and experience, skills, preferences, and membership in professional organizations.

 

D. Definition of Processing - "Processing" (and variations such as "Process") refers to any operation or set of operations performed on Personal Information or sets of Personal Information, whether or not automated. This includes operations such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination, or otherwise making available, alignment or combination, blocking, restriction, erasure, or destruction.

 

E. Definition of Sensitive Personal Information - "Sensitive Personal Information" encompasses Personal Information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health, or data concerning a natural person's sex life or sexual orientation.

 

F. Definition of Site - "Site" refers to https://www.resonanceasia.com/ and all web pages hosted at that domain (ie. https://www.resonanceasia.com/about-us).

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IV.       ​How We Use Your Information

 

A. For Our Services

We provide our Services based on data held by or made available to Resonance Asia. In the event you are interested in becoming a Candidate for one of our Services, you can provide us with information on your personal and professional background (''Candidate Information''). This information may be submitted directly to our consultants.

 

Providing any Candidate Information is voluntary. While sharing more information enhances our ability to assess your suitability for executive or similar management positions, we advise against disclosing irrelevant Candidate Information.

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If and to the extent you share Candidate Information with us, we may follow up using the contact details you provided to clarify any questions or obtain additional information. If you are a Candidate for executive search Services, we may conduct assessments of your professional profile, search publicly available information on social media services or the Internet, and source Personal Information from third-party data providers.

 

Depending on your interaction with us, your Candidate Information may include contact details, biographical data, information on professional education, educational credentials, professional diplomas and certificates, evaluative measures, survey responses, interviews, and Sensitive Personal Information, among other details. Stricter data protection measures, as required by applicable law, will apply to Sensitive Personal Information.

 

Our legal basis for collecting and using your Candidate Information depends on the Processing activity involved and may be based on our legitimate business interest or your consent.

 

As part of Services, your Candidate Information may be Processed for business purposes, including providing Services on behalf of our Clients, operating databases, and analyzing information using analytical tools. If you are a Candidate for executive search, additional purposes may include executing searches for potential Candidates, informing you of open positions, sending relevant information, and approaching you as a Client contact.

 

Your Candidate Information may be Processed by and on behalf of Resonance Asia. Depending on the Services' location, it may be shared with consultants and administrative staff, Clients, selected partners, software service and application providers, and IT infrastructure service providers.

 

B. Information Relating to Minors

Resonance Asia's services are not designed for utilization by individuals below the age of majority, and we expressly disavow any intention to collect information from such individuals. In the event that a parent or legal guardian of a minor believes that the minor may have furnished Personal Information to Resonance Asia, kindly communicate with us using the contact information outlined in the section titled "How to Contact Us" below. Upon receipt of such communication, we will promptly undertake the deletion of the relevant Personal Information, under applicable laws and the terms stipulated in this Policy.

       

V.       Our Data Protection

Safeguarding the confidentiality of your Personal Information is of utmost significance to Resonance Asia. We employ comprehensive technical and organizational measures, meticulously designed to thwart unauthorized access, unlawful Processing, and inadvertent or unauthorized loss of your Personal Information.  We comply to the regulations of Hong Kong referred to as PDPO (Personal Data Privacy Ordinance), Singapore PDPC (Personal Data Protection Commission) and Japan APPI (The Act on the Protection of Personal Information Act No. 57 of 2003.

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Resonance Asia will comply with the laws and the jurisdictions that the company does business in.  The company will either renew the consent of the data subject every three years or if the data subject requests the data to be deleted, the company will comply within 30 calendar days.  Resonance Asia will comply with all the rights of the data subject in each of the jurisdictions it does business in.  ​

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VI.     Your Rights

 

Safeguarding the confidentiality of your Personal Information is of utmost significance to Resonance Asia. We employ comprehensive technical and organizational measures, meticulously designed to thwart unauthorized access, unlawful Processing, and inadvertent or unauthorized loss of your Personal Information. The data subject has the right according to the regulations to be informed, to request access to their personal data, request erasure, right to data portability, restriction, or rectification of their personal data.  Resonance Asia will comply with the data subject and perform and respond to the request within 30 calendar days.

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VII.    How We Keep Your Personal Information

 

Resonance Asia will retain your Personal Information in cases where there exists ongoing consent or a legitimate interest to do so. It is important to be aware that even after the termination of our association with you, your Personal Information may remain pertinent for our present or future lawful business objectives. This retention may be necessitated, for instance, (a) for the maintenance of our business records; (b) to facilitate the establishment, exercise, or defense of our legal rights; (c) to demonstrate compliance with applicable laws; or (d) to illustrate fulfillment of or ongoing adherence to, our obligations to clients regarding services in which you may have been involved.

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VIII.   Changes to This Policy
 

Periodically, Resonance Asia may modify its business activities and/or policies and procedures concerning the Processing of Personal Information. In such instances, and as permissible under applicable law, we will amend, supplement, or replace this Policy as necessary. The revised Policy, along with its updated effective date, will be promptly posted.

 

In compliance with relevant legal requirements, we may furnish you with advance notice of any alterations to this Policy, affording you an opportunity to raise objections. Should you choose to exercise this right, the proposed changes will not be applied to your Personal Information. However, please be advised that such objection may result in the termination or impairment of your ability to utilize our Services. We commit to providing explicit notification regarding the repercussions of your objection or non-objection, as mandated by law.
 

IX.     How to Contact Us

 

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at

Resonance Asia Limited

Suite 1408, Spaces Sun House, 90

Connaught Road, Sheung Wan,

Hong Kong

marc@resonanceasia.com

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